Chinese Society of Prince Edward Island
BY-LAWS
ARTICLE I – NAME
The name of the Company is Chinese Society of Prince Edward Island Incorporated.
ARTICLE II – DEFINITIONS
In these By-Laws:
- “Board” shall mean the Board of Directors of this Company;
- “By-Laws” shall mean the by-laws of this Company as amended from time to time;
- “Company” shall mean Chinese Society of Prince Edward Island.
ARTICLE III – REGISTRATION DIRECTORS AND MEMBERSHIP
- The applicants for incorporation of the Company, Yong Zhou, Huimin Xu and Chengfen Kuo, shall be founding members and registration Directors of the Company.
- The Company may by resolution from time to time admit other persons or corporations to membership in the Company, as regular, associate or honorary members, on such terms, on payment of such fees and for such periods as they shall by the resolution determine.
- Any corporation or unincorporated association which is a member of the Company may designate by written instrument, filed with the Secretary of the Company, a nominee to represent such corporation or unincorporated association in all matters pertaining to the Company, and such nominees so designated shall have the right to attend meetings of members of the Company and to vote thereat on behalf of the corporation or unincorporated association until the corporation or unincorporated association making such designation ceases to be a member. No one person may be a nominee of more than one corporation or unincorporated association.
- The interest of a member in the Company is not transferrable and lapses and ceases to exist upon his death or when the period of his membership expires or when he ceases to be a member by resignation or otherwise in accordance with the by-laws of the Company. Any member may resign from membership upon notice in writing to the Company.
- The Company shall have the right to remove the name of any member from the Company registry due to his or her conduct which is in violation of the Membership Rules.
ARTICLE IV – BOARD OF DIRECTORS
- The affairs of the Company shall be managed by a Board of a minimum of three (3) and a maximum of nine (9) directors.
- Directors shall be elected for a term of two year by the members at an annual meeting of members.
- All Directors of the Company are eligible for re-election as prescribed in the By-laws.
- Any member of the Board of Directors may be suspended from the Board by a vote of Seventy five percent (75%) of the Board present at a meeting, which suspension shall be presented for ratification to a special general meeting of the Company called for that purpose within thirty (30) days of the date of the suspension.
- In the event that a Director ceases to be a Director through death, resignation, removal or other reason, or ceases to be a member of the Company, whereupon his/her office as Director shall ipso facto be vacated, the vacancy thereby created may be filled for the unexpired portion of the term by the Board of Directors from among the members of the Company.
- Subject to the By-laws or directions given them by a majority vote at any meeting of the members properly called and duly constituted, the Board shall have control and management of the business and affairs of the Company, and meetings of the Board shall be held as often as the business of the Company shall require, and shall be called by the Chairman of the Board; a special meeting shall be called on the instructions of one-third of the Board members provided a notice of such instruction is presented to the Chairman of the Board in writing to call such meeting for the time and place specified in the notice.
- The Board of Directors may appoint special committees of Board or non-Board members which shall report to the Board when directed by the Board. At least one (1) member of the Board shall sit on any such committees.
- The Board of Directors shall have power to hire or discharge such permanent or part-time employees as may be necessary to carry on the business of the Company and shall further have the right to review terms of employment.
- All directors of the Company, when representing the Company, shall present the position of the Company or the Board established in accordance with the By-laws.
- Any director may vote at any meeting of the directors and a vote on any issue may also be taken by signed or electronic documents from all Board members.
ARTICLE V – OFFICERS
- The directors shall, as consider necessary, elect from among their members a Secretary, Treasurer or other officers, who shall hold office until the first meeting of the Board of Directors following the next ensuing annual general meeting. The Board of Directors may remove any or all of the officers at any time.
- The Secretary may attend all meetings of the Company and of the Board and shall keep or cause to be kept accurate Minutes of the same; in the case of the absence of the Secretary, the duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all correspondence of the Company and be under the direction of the Board; the Secretary shall also keep a record of all members of the Company and their addresses, and send all notices of the various meetings as required. The Secretary shall have all correspondence to and from the Company available to be presented to the Board.
- The Treasurer shall receive all monies paid to the Company and shall be responsible for the deposit of same in whatever bank, trust company or credit union the Board may order; and shall properly account for the funds of the Company and keep such books of account and records as may be directed; and shall present a full, detailed account of receipt and disbursements to the Annual Meeting, duly audited as hereinafter set forth.
- All officers of the Company, when representing the Company, shall present the position of the Company or the Board of Directors established in accordance with the By-laws.
ARTICLE VI – AUDITORS
The books, accounts and records of the Company shall be audited at least once every year by a duly qualified chartered professional accountant appointed for that purpose at the annual meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the next annual meeting of the Company. The books and records of the Company may be inspected by any member of the Company after the annual meeting provided for herein or at any time upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Board shall at all times have access to such books and records.
ARTICLE VII – FISCAL YEAR
The fiscal year end of the Company shall be January 1st through December 31st in each year.
ARTICLE VIII – MEETINGS
- The Company shall hold an Annual General Meeting not later than ninety (90) days after the end of the fiscal year in each year, of which meeting due notice shall be given to all members by the Secretary.
- Meetings of the Company may be called at any time by the Secretary upon the instructions of the Chairman of the Board upon at least forty-eight (48) hours’ notice being given to each member. Such notice shall be written, oral, or otherwise communicated by electronic means that produces a written copy. The accidental omission to give such notice to or the non-receipt of such notice by a member shall not invalidate the proceedings at any general meeting.
- A special meeting shall be called by the Chairman of the Board within seven (7) days upon receipt by him or her of a petition signed by at least twenty-five percent (25%) of the regular members in good standing setting forth the reasons for calling such meeting.
- Any regular member who has not withdrawn from membership or been suspended or expelled as herein provided, shall have the right to vote at any meeting of the Company at which he or she is personally present.
ARTICLE IX – REMUNERATION
Unless authorized at any meeting of the Directors by vote of two-thirds of the total Directors and after notice of same shall have been given, no officer or member of the Company shall receive any honorarium for his or her services; and any honorarium approved by the Directors shall be subject to approval of a general meeting called for the purpose or the Annual Meeting, and the honorarium shall not become effective until such approval is obtained.
ARTICLE X – BORROWING POWERS
For the purpose of carrying out its objects, the Company may borrow or raise or secure the payment of money in such manner as it deems fit, and in particular by the issue of promissory notes, debentures, mortgages, and the like, but this power shall be exercised only under the authority of the Company and in no case shall debentures be issued without the sanction of a special resolution of the Company passed at a duly constituted meeting of the regular members.
ARTICLE XI – AMENDMENTS TO BY-LAWS
Any By-Law may be repealed or amended by a By-Law passed by a majority of not less than seventy-five percent (75%) of the regular members entitled to vote as are present in person at a general meeting.
ARTICLE XII – INDEMNIFICATION AND PROTECTION OF DIRECTORS AND OFFICERS
- Every director of the Company, and his or her heirs, executors, and administrators and estate and effects, shall be indemnified and saved harmless out of the funds of the Company from and against all costs, charges, and expenses which he or she shall or may sustain or incur in any action or proceeding which is brought or prosecuted against him or her for or in respect of any act, deed, matter or thing made, done or permitted by him or her in or about the execution of the duties of his or her office, and also from and against all other costs, charges and expenses which he or she may sustain or incur in or about or in relation to the affairs thereof, except such costs, charges, and expenses as are occasioned by his or her own willful neglect or default.
- No director or officer shall be liable for the acts, receipts, neglects or defaults of any other Director, Officer or employee or for joining in any receipt or act for the conformity or for any loss, damage or expense happening to the Company through the insufficiency or deficiency of title to any property acquired by order of the Directors for or on behalf of the Company or for the insufficiency or deficiency of any security in or upon which any of the monies of or belonging to the Company shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency, or wrongful act of any person, firm or Company with whom any monies, securities or effects shall be lodged or deposited or for any loss occasioned by an oversight or error in judgment on his part or for any other loss, damage or misfortune which may happen in the exercise of his respective duties or trust or relation thereto unless the same shall happen by his own or through his own willful act or default. Directors may rely upon the accuracy of any statement or report prepared by the Company’s auditors and shall not be responsible or held liable for any loss or damage resulting from acting upon such statement or report.
ARTICLE XIII – DISSOLUTION AND WINDING UP
The net profit of the Company shall be expended in the operation of the Company and in the event of a winding up or other dissolution of the Company, there shall not be any distribution of any kind among members, but the funds of the Company shall be applied to some one or more charitable organizations within the community serviced by the Company.
ARTICLE XIV – INTERPRETATION
In these By-Laws, all other By-Laws and all resolutions of the Company, unless a contrary intention is expressed, words importing the singular number only shall include the plural word and vice-versa; words importing the masculine gender shall include the feminine and neuter genders.
爱德华王子岛华人协会章程
第一条 名称
本公司的名称为爱德华王子岛华人协会 Chinese Society of Prince Edward Island Incorporated.
第二条 定义
在本公司章程中：
- “董事会”系指本公司的董事会；
- “公司章程”系指经不时修订的本协会章程；
- “本公司”系指爱德华王子岛华人协会。
第三条 注册董事和成员资格
- 成立本公司的申请人，Yong Zhou, Huimin Xu和Chengfen Kuo，为本公司的创始成员和注册董事。
- 公司可不时通过决议接纳其他主体或公司成为公司的常规成员、关联成员或荣誉成员，上述条款、费用和期限由其通过决议确定。
- 作为本公司成员的任何公司或非法人团体均可通过向本公司秘书备案的书面文书指定一名代表人，在所有与本公司有关的事宜中代表该公司或非法人团体，且该等代表人有权代表该公司或非法人团体出席本公司成员会议并投票，直至该公司或非法人团体停止为本公司成员为止。任何人不得同时作为一个以上的公司或非法人团体的代表。
- 成员在公司中的权益不可转让，在该成员死亡时、成员期限届满时、成员通过辞职或根据公司章程以其他方式不再担任成员时，该等权益终止并不再存在。任何成员可以书面通知本公司后辞去成员资格。
- 公司应有权基于成员违反“成员规则”而从其从本公司登记册中除名。
第四条 董事会
- 本公司的日常事务应由最少三（3）名、最多九（9）名董事组成的董事会管理。
- 董事应由成员在成员年会上选举产生，任期两年。
- 根据本公司章程的规定，本公司的所有董事均可连选连任。
- 经出席会议的董事会成员的百分之七十五（75%）投票通过，可暂停任何董事会成员在董事会中的职务，该等暂停应在暂停之日起三十（30）天内提交本公司为此召集的特别成员大会批准免职。
- 如果董事由于死亡、辞职、免职或其他原因而停止担任董事，或停止为本公司的成员，则其董事职位事实上产生空缺，由此产生的空缺可由董事会在本公司成员中进行填补，填补其未届满的任期。
- 根据本公司章程或在任何适当召集和合法组成的成员大会上多数票作出的指示，董事会应控制和管理本公司的业务和事务，董事会应根据本公司的业务需要召开会议，并应由董事长召集；经三分之一的董事会成员提议应召集特别会议，但应以书面形式向董事长提交该等提议的通知，按通知中规定的时间和地点召开会议。
- 董事会可任命由董事或董事会以外的成员组成的专门委员会，在董事会的指示下，该委员会应向董事会报告。任何该等委员会应至少有一（1）名董事会成员。
- 董事会应有权雇用或解雇长期或兼职员工，以开展本公司的业务，并应进一步有权审查雇用条款。
- 本公司的所有董事，当对外代表本公司时，应阐明其在本公司或董事会的职权。
- 任何董事可在任何董事会会议上投票，并可通过所有董事会成员签署文件或电子方式对任何问题进行投票。
第五条 高级职员
- 董事会认为如有必要，可以在其成员中选定秘书、财务主管或其他高级职员。他们的任期应在下次年度成员大会后的第一次董事会会议之前。董事会可在任何时候解聘部分或全部高级职员。
- 秘书可出席公司和董事会的所有会议，并应保存或促使保存准确的会议记录；在秘书缺席的情况下，该等职责应由董事会指定的管理人员履行。秘书应负责本公司的所有通信往来，并接受董事会的指示；秘书还应保留本公司所有成员及其地址的记录，并按要求发出各种会议的所有通知。秘书应向董事会提供所有发给本公司或本公司发出的通信。
- 财务主管应接收所有支付给本公司的款项，并应负责将该等款项存入董事会指定的任何银行、信托公司或信用合作社；财务主管应对本公司的资金进行适当的会计核算，并按董事会的指示保存该等会计账簿和记录；财务主管应向年度成员大会提交完整、详细的收支账目，并按下文所述进行适当审计。
- 本公司的所有高级职员，在对外代表本公司时，应阐明其在本公司的职权。
第六条 审计师
本公司的账簿、账目和记录应每年至少由一名具备适当资格的特许专业会计师在年度成员大会上进行一次审计。该审计师应在本公司下一年度成员大会上提交一份关于本公司上一年度账簿记录的完整、适当的报告。本公司的账簿和记录可在本章程规定的年度成员大会后或在任何时候经发出合理通知并安排一个令负责该等检查的高级职员满意的时间后由本公司的任何成员检查。每名董事会成员在任何时候均有权查阅该等账簿和记录。
第七条 会计年度
本公司的会计年度应为每年的1月1日至12月31日。
第八条 成员会议
- 本公司应在每一会计年度结束后的90天内召开年度成员大会，秘书应就该次会议向所有成员发出适当的通知。
- 公司秘书可在任何时候经董事长指示召集本公司会议，但应至少提前48小时向所有成员发出通知。该等通知可以是书面的、口头的或以电子方式传达并提供书面文件。意外未向成员发出该等通知或成员未收到该等通知不应使任何成员大会的程序无效。
- 董事长应在收到由至少百分之二十五（25%）信誉良好的正式成员签署并陈述召开该等会议的原因的请愿书后的七（7）天内召集特别会议。
- 任何未根据本章程规定退出会员资格、被暂停或除名的正式成员，均有权在其亲自出席的任何本公司会议上投票。
第九条 报酬
除非经董事会2/3以上董事投票授权并发出相关通知，本公司的任何高级职员或成员均不应因其提供的服务而收取酬金；董事会应获得为此目的而召开的成员大会或年度成员大会的批准，且酬金应在获得该等批准后方能生效。
第十条 借款权力
为实现其宗旨之目的，公司可以其认为适当的方式借入或筹集资金或确保资金的支付，特别是通过发行本票、债券、抵押等，但该项权力应仅在公司授权范围内行使，未经在正式召开的常规成员会议上通过的公司特别决议批准，在任何情况下不得发行债券。
第十一条 公司章程修订
任何公司章程均可由不少于百分之七十五（75%）的有表决权的正式成员的多数通过而废除或修订公司章程。
第十二条 对董事及高级职员的补偿及保护
- 公司的每一位董事、其继承人、遗嘱执行人、遗产管理人以及其遗产和财产，均应从公司的资金中赔偿该董事、其继承人、遗嘱执行人、遗产管理人以及其遗产和财产，使其在就该董事在履行其职位职责时作出、完成或许可的任何行为、契约、事项或事情而针对其提起或提起的任何诉讼或程序中应当或可能遭受或发生的所有成本、收费和支出，并使其免受损害，还应从公司的资金中赔偿该董事、其继承人、遗嘱执行人、遗产管理人以及其遗产和财产，使其免受损害。
- 任何董事或高级职员均无须对任何其他董事、高级职员或雇员的行为、接收、疏忽或违约责任负责；或对加入任何接收或行为负责；亦无须对因董事指示为或代表公司而取得的任何财产的所有权不充分或不充分而使本公司发生的任何损失、损害或开支负责；亦无须对以本公司的任何财产或属于本公司的任何款项所依附的任何抵押品不充分或不充分而使本公司发生的任何损失、损害或开支负责；亦无须对因任何金钱、抵押品或财产所寄存的个人、商号或公司的破产、资不抵债或不当行为而引起的任何损失、损害或开支负责；亦无须对因董事的疏忽或判断错误而引起的任何损失、损害或不幸负责；亦无须对在履行其各自的职责、职责或与职责有关的过程中可能发生的任何其他损失、损害或不幸负责，除非上述情况是由董事本人或其本人的故意行为或违约造成的。董事可信赖本公司的审计师所编制的任何报表或报告的准确性，但无须对根据该等报表或报告采取行动而导致的任何损失或损害负责。
第十三条 解散和清盘
本公司的净利润应用于本公司的运营，并且在本公司清盘或以其他方式解散的情况下，不得在成员之间进行任何形式的分配，但本公司的资金应用于本公司所服务的社区中的一个或多个慈善组织。
第十四条 解释
在本公司章程、所有其他公司章程和本公司的所有决议中，除非明示有相反的意图，单数词语应包括复数形式，反之亦然；阳性词语应包括阴性和中性形式。
（本页无正文，为签署页）